Tattoo studio calendar
Keep the project context inside every tattoo appointment.
A tattoo session is more than a date and time. InkLinka connects appointments with clients, artists, projects, references, deposits and session history, so the team can see what each session is about.
11:30
12:00
12:30
13:00
13:30
14:00
14:30
15:00
15:30
16:00
16:30
17:00
17:30
Tattoo Session
12:00 - 17:00
Koi sleeve shading
Partially paid
Mira Solen • Anna ...
Koi sleeve shading
$200 2026-06-18 10:15
Processed by: Marta Lowe
Second session for koi sleeve: refine stencil placement, shade peonies, prepare blue-grey wash set and review the project references before the client arrives.
Studio owner
incoming messageProblem: “We use Google Calendar and the appointment is booked, but the artist still asks the manager what they are doing and which references to use, so we have to send everything separately in messengers.”
Calendar context
A regular calendar, like Google Calendar or a general CRM calendar, can show when the session starts. It usually does not show the full tattoo context.
Solution: In InkLinka, the appointment can be connected to the related tattoo project. The team can open the session and see the client, project, references, placement, notes, artist and session history in one place. The artist can also open the booked session and project from their mobile workspace.
Mobile workflow
Calendar
May
Thursday, May 7
MYstudio
My studio
All artists
Artist
Tattoo Session
Lion and Rose Tattoo
13:00 - 15:00
$1,000
$Event details
May
Thursday, May 7
Event Details
Lion and Rose Tattoo
Tattoo Session
May 7, 2026 • 13:00 - 15:00
Client
Luca Marlow
Artist
Orin Vale
Lion and Rose Tattoo
Hi! I’d like to get a tattoo featuring a lion combined with a rose. I imagine the lion as strong and expressive, symbo...
Progress
80%
Booked
2
Price
$1,000
Deposit payment history
$100 May 7, 2026 15:00
Processed by: Orin Vale
Project details
Lion and Rose Tattoo
Project Summary
Booked2Created: 5/3/2026
Next visit
May 14, 2026
2:00 PM with Orin Vale
Sessions
1 / 2
completed / planned
Planned
Sessions
2
forecast, agreed
with client
Description
Hi! I’d like to get a tattoo featuring a lion combined with a rose. I imagine the lion as strong and expressive, symbolizing courage, leadership, and inner power. The rose...
References
3Studio owner
incoming messageProblem: “Before the session, we often need to search for references in Instagram, WhatsApp, folders or screenshots.”
References
References should stay with the tattoo project, not only in messages.
Solution: InkLinka keeps project files, reference images, notes and session information connected to the project. When the appointment is linked to that project, the team can find the preparation materials faster.
Projects list
Projects
Manage your projects
Projects
Completed
In Progress (<100%)
Ready 100%
Search by title, client, artist or style...
Fine line family crest
Luca Marlow
B/W-Completed
Progress: 100%105/25/2026
Rose with Golden Key
Noa Kestrel
Color2In progress
Progress: 35%105/29/2026
Minimal snake sleeve
Iris Venn
B/W4Draft
Progress: 0%0No scheduled
Botanical shoulder piece
Noa Kestrel
Color2Ready
Progress: 100%106/02/2026
Lion and Rose Tattoo
Luca Marlow
Color3In progress
Progress: 65%205/30/2026
Blackwork raven cover-up
Mara Wren
B/W5In progress
Progress: 40%306/05/2026
Small red rose flash
Ezra Noll
Color1Completed
Progress: 100%1No scheduled
Project detail
Rose with Golden Key
Noa Kestrel
Summary
Sessions completed
of planned1 / 2
Estimated sessions
agreed with client2
Next visit
05/29/2026
Created date
04/28/2026
Booked sessions
1
Part: leg
Style: Realistic
Color: Color
Cover: Yes
Description
Hi! I'd like to get a tattoo with a rose and a golden key. I imagine it as an elegant design, maybe with the key placed together with the rose or slightly intertwined with the stem. I'm open to your artistic idea and would love to hear how you would make it look beautiful.
References (3)
Session History
1 sessionStudio owner
incoming messageProblem: “Our manager knows where everything is. But if they are away, it becomes hard for another person to continue.”
Studio handoff
The studio should not depend on one person remembering every connection.
Solution: InkLinka keeps the main operational context inside the system: clients, projects, appointments, artists, references, deposits and session history. This makes handoff easier when the team grows or when a new manager joins.
Context comparison
Before and after connected context
The appointment shows only date and time
The appointment can open the related project
References are searched in chats or folders
References stay with the project
Deposit status is checked separately
Deposit context stays connected
Artist asks for project details
Artist can see the session context
Manager keeps many details in memory
Main studio context is stored in the system
Free trial
Test the full studio workflow before paying.
During the free period you can test all InkLinka features, including the highest expert functionality. We will not charge you anything during the trial. You can cancel the subscription, or continue using the system if it fits your studio.
Test it with your real studio workflow.
Create a few artists, clients, projects and appointments. Attach references, check how deposits and project context work, and decide if this setup fits your studio.
If you need help, you can use the internal support chat. We can guide you through the setup.
Practical questions before testing InkLinka
Can InkLinka replace our current calendar?
InkLinka is designed to add tattoo-specific context around appointments: clients, projects, references, deposits, artists and session history. You can test whether it fits your current scheduling workflow during the trial.
Can artists see what they need to prepare?
Yes. When an appointment is connected to a project, the artist can see the related client, references, notes, placement, project stage and session details.
Does InkLinka help with references stored in chats?
InkLinka keeps reference images and project files with the tattoo project, so the team does not need to rely only on Instagram, WhatsApp, screenshots or folders.
Can a new manager understand what is going on?
InkLinka helps keep the main connections between clients, projects, appointments, deposits and artists in the studio system, which makes handoff clearer.